The Secretary to the Marine Science Co-ordination Committee
Summary of Responsibilities:
To support the Co-Chairs in ensuring the smooth functioning of the Marine Science Co-ordination Committee (MSCC).
The Secretary is responsible for:
Ensuring meetings are effectively organised and minuted
Effectively maintaining records and administration
Communication and correspondence
The carrying out of day-to-day administration as required
Acting as an information and reference point for the Co-Chairs and other committee members.
Ensuring MSCC Plenary and sub-group meetings are effectively organised and minuted:
Liaising with the Co-Chairs to plan Plenary meetings and with Sub-Group Chairs to plan other meetings
Providing advice on, and receiving agenda items from, Members
Circulating agendas and reports
Writing comprehensive Chair’s Notes for each meeting
Taking minutes of meetings, both Plenary and Sub-Group, held throughout UK
Circulating approved minutes and adding to websites (if applicable)
Contribute to meeting discussions as and when required
Checking that agreed actions are carried out.
Maintaining effective records and administration
Keeping up-to-date contact details
Filing minutes and reports
Keeping records of the MSCC’s activities
Keeping a diary of future activities
Communication and Correspondence
Responding to all MSCC correspondence
Drafting letters and correspondence for Co-Chairs
Reporting the activities of the MSCC, future programmes of work and useful information to Members via the writing and dissemination of monthly newsletters.
Preparing Ministerial Briefs on behalf of the MSCC Co-Chairs
Research, write and design a range of items from posters to print.
I also assist my colleagues in the International Strategic Partnerships Office in respect to meetings, events, inter-governmental and inter-academia issues.